Stop paying twice
Duplicates are caught at intake, matched on name, tax ID and bank details. Spotlight also finds the ones already in your vendor list.
Supplier data
you can trust.
Supplier onboarding and master data
Get suppliers ready without the document chasing or repeated data entry. Spotlight brings supplier information, checks and approvals into one shared record, with the evidence behind each decision. Nothing reaches your ERP until a person approves it.
Shared supplier recordNorvik Fasteners GmbH
Screening evidence
OFAC, EU and UN lists
Screening is clear for the company, trading name and declared owners in this sample.
The screening result stays with the record. Human approval is still
required.
Your decision comes next.Nothing written to the ERP.
Approval required
Interactive example · Sample supplier data
Why it matters
Fix the record first.
When no single team owns the supplier record, procurement chases documents and finance inherits the gaps. Spotlight cleans existing records and keeps new intake clean.
Suppliers working sooner
Suppliers self-serve through the portal. The agent runs the checks, routes the approval and writes the record to your ERP.
One supplier list across companies
Each acquired company's vendor master is scanned for duplicates and merged into one clean list across subsidiaries.
The Spotlight platform
One supplier workflow.
Clean existing records. Bring new suppliers in. Keep checks, approvals and changes together.
One supplier record.
Bring in existing suppliers from your ERP or CSV files. Find duplicates, gaps and inconsistencies so procurement, finance and accounts payable share the same information.
- Find duplicates across existing lists and acquired companies.
- See missing details and gaps in required checks.
- Keep record changes and expiring documents in view.
Vendor import
Bring in the suppliers you already have, in bulk, from CSV files or straight from your ERP. Every record is scored, so you see what needs fixing before it turns into a payment problem.
- Bulk import from CSV files, or directly from your ERP once it's connected
- The Data Quality Agent scores every record for completeness and accuracy
- Duplicates, gaps and inconsistencies surfaced for your team to fix
- Vendor lists from acquired companies merged into one clean list across subsidiaries
- With an ERP connected, edits made directly in the ERP are flagged for you to accept or revert
After activation
Activation isn't the end of the record's life. Two agents take over monitoring, and the supplier gets a welcome in your words.
- The Data Quality Agent watches the record for completeness and drift
- The Compliance Agent tracks certificate, code of conduct and contract expiry
- A welcome email with your contacts, invoicing instructions and payment terms: written by you, sent and logged by Spotlight
Supplier workspace
Existing supplier review
Norvik Fasteners GmbH
Possible duplicateNorvik Fastening (V-1031)
Review
Source records togetherImported supplier details and the existing vendor record
A
proposed correction, ready for your team to review.
Imported recordNorvik Fasteners GmbH
Possible existing matchNorvik Fastening (V-1031)
Reason for reviewA similar supplier is already on file.
Compare the records before approving a correction. No live data changes in this example.
Sample supplier data
Illustrative example · Sample supplier data
Visibility behind every decision
Know what changed.And why.
Every check, approval and change is recorded with who, when and why. See where supplier information came from, the evidence behind a result, and the reason for a decision. No black box.
Where the information came fromSupplier portal · Company registration
Why the record is flaggedPossible duplicate: Norvik Fastening (V-1031)
Proposed ERP field · Legal company name
Norvik Fasteners GmbH
Your reviewer sees the documents, check result and proposed update together before deciding how to resolve the flag.
Illustrative example · Sample supplier data
Source evidenceSupplier information and documents stay with the record.
Named decisionsSee who reviewed the issue, when and why.
Controlled changesReview exactly what goes to your ERP before it is written.
Checks and approvals
Checks built in.
Compliance checks always run. Your policy sets the paperwork and approval chain.
Every supplier checked.
Sanctions, declared owners, tax information, bank details and duplicates. Unavailable checks stay visible.
Your team makes the call.
Set the documents, spend thresholds and approvers. At least one human approval is always required.
How it works
Approved data for your ERP.
Spotlight holds the shared supplier record. Your team reviews the proposed fields before an approved update reaches the ERP. Edits made directly in the ERP are flagged for review.
NetSuite is supported today. You can also start without an ERP connection.
Collect · Check · Approve
Approved supplier record
Only approved changes move to NetSuite.
Illustrative example · Sample supplier data
Who it’s for
For finance and procurement.
Supplier onboarding and master data for mid-market companies.
Manufacturing
Keep production suppliers, requirements, and approvals in one record.
Food & beverage
Keep supplier documents and certificate expiry visible.
Construction
Give every project the same supplier setup and approval controls.
Wholesale & distribution
Bring a growing network of suppliers through one consistent process.
Experience put to work.
Ankit and Jiri’s partnership spans research and hands-on software delivery. They founded ZOMNOV around a problem procurement and finance know well: supplier information scattered across teams, with no clear owner. Marcus and Summer bring experience from leading those functions. Together, we are building Spotlight so the evidence is visible, the record is dependable, and your team stays in control.
Email usWhat we stand for
Earn trust with evidence.
Every check, change and approval should be understandable. We build for traceable information and decisions your team can explain.
Build for daily operations.
Reliable systems need more than a good first impression. We design for exceptions, handoffs and the work that continues after launch.
Keep people in control.
Automation should remove repetitive work and make decisions clearer. People keep ownership of risk, exceptions and the final approval.
Built by people who have done the work.
Enterprise engineering
Research and data engineering leadership, enterprise software, cloud infrastructure and site reliability in production.
Procurement leadership
Procurement and supply chain leadership, guiding transformations and working with the demands of supplier relationships.
Finance & accounting
Controller and accounting leadership, bringing the payment, audit and operational perspective into how Spotlight is designed.
